Sharing Content between multiple Tana Workspaces.

In today’s fast-paced world, juggling numerous responsibilities in our professional and personal lives can prove to be an uphill battle.

As someone who sought to create a more efficient lifestyle, my ultimate goal was to establish a single, unified workspace that could accommodate my coworkers and me in managing our studio’s daily operations, while also serving as my personal “digital self” or second brain, whatever you prefer to call it.

Like many others, I have experimented with an array of productivity tools throughout the years. In 2010, I began my journey with Evernote—I even owned one of those Evernote Moleskine notebooks, complete with stickers that the iPhone app would recognize 😅. Over time, I transitioned to Asana, then moved on to Todoist, and eventually dabbled in Trello and practically every other project management tool.

However, as our studio began landing larger projects that required thorough documentation, we transitioned to Notion. Despite its almost modular nature, I never truly fell in love with it. At the same time, I was using Workflowy and later Obsidian and Logseq as my personal workspaces, which led to a constant juggling act between multiple apps as I endeavored to manage various projects, stakeholders, meetings, and more—all while pursuing side hustles in both the digital and physical realms. It was a chaotic experience, to say the least.

Welcome to the Tana Workspaces world!

Tana completely transformed my life by allowing me to merge my professional and personal worlds into one powerful tool. The seamless content sharing between two distinct tana workspaces, coupled with the ability to maintain privacy and control over my personal information, was nothing short of a revelation. Honestly, it felt like love at first sight.

In this article, I will examine how to effectively manage multiple tana workspaces, share content across them, and maintain privacy and control over personal information without sacrificing efficiency or mental well-being.

The Power of Multiple Tana Workspaces

The ability to create separate tana workspaces for the various facets of my life has been a lifesaver for me, especially when it comes to co-owning businesses, pursuing side hustles, or just keeping my personal and professional worlds neatly organized. So, let me share with you some insider tips on how to maximize the potential of multiple tana workspaces.

Creating and Managing Tana Workspaces

First and foremost, establish the individual tana workspaces you need—for me, my primary profession, side hustles, and personal notes all deserve their own dedicated spaces.

This separation enables me to concentrate on specific tasks and projects without drowning in the disarray that comes from mixing everything together. But still gives me the flexibility to see the big picture if I want to. Trust me, you’ll feel much more focused and in control.

Sharing Content Between Tana Workspaces

Notice how I am allowing content from the Wrdlss and Tana Nodes workspaces into my own. Not the other way round.

This remarkable feature enables you to incorporate nodes from “approved” tana workspaces into your own, forging an unparalleled productivity powerhouse.

To make this magic happen, just navigate to the Options of your personal tana workspace and select the “Allow content from” option.

In this case, allow content from your company’s tana workspace (let’s say Wrdlss, for example), and voilà! You’ll be able to create and access content from that workspace within your own personal one, seamlessly bridging the gap between your professional and personal worlds.

See how I can access “Wrdlss” supertags from my workspace, but I can’t access my own content from “Wrdlss” workspace.

Maintaining Privacy and Control

While sharing content between tana workspaces can be incredibly useful, it’s crucial to maintain privacy and control over your personal information.

Tana’s smart design allows you to share content from your shared workspace to your personal workspace without granting access to your personal content. This one-way sharing ensures that your personal nodes remain private, while still allowing you to integrate them into your personal searches.

But this feature also enables you to create new “shared” content inside your personal workspace.

The platform intelligently suggests moving the content to the appropriate workspace (leaving a reference in place). Bye bye context switching.

So much of Tana’s power lies in its ability to simplify and streamline our professional and personal lives by providing a unified platform to manage multiple workspaces. By combining these distinct workspaces and enabling seamless content sharing, you not only reduce the chaos of juggling numerous apps but also maintain privacy and control over your personal information. All without context switching.

As someone who has experienced the transformative effects of merging professional and personal nodes into one Tana workspace, I can confidently say that it has revolutionized the way I approach work and life balance. If you’re ready to embark on your journey toward increased efficiency, productivity, and mental well-being, give this method a try and witness the remarkable impact of a single, unified digital workspace.